Classification: Full-Time, Exempt
Reporting: Vice President for Institutional Advancement
Summary and Scope of Position:
Reporting to the Vice President for Institutional Advancement, the AVP oversees the people and programs of annual giving, operations, data management, stewardship, events and research within the office of advancement. In addition, the AVP serves as the operational point person for the college’s fundraising campaigns, ensuring deadlines for events, communications, reporting, assessing and asking are all on schedule and on time. They also will manage volunteers and a small portfolio of leadership annual fund donors.
- Serve as the “engineer” of day-to-day operations, communication, stewardship and campaign operation execution within the advancement department.
- Supports the Vice President of Advancement in the management of the Advancement Department, including but not limited to: budget preparation and monitoring, involvement in the Strategic Plan, Board Committee Meetings, and executive communications.
- With the Vice President and others, develop, manage and direct detailed fundraising plans, priorities and reporting strategies for Williamson.
- With essential staff, help to develop and execute a highly-targeted, content-driven comprehensive fundraising communication plans including, but not limited to: cultivation and recognition events, segmented print collateral, electronic and web-based communications, video, and social media, which includes The Williamson Fund.
- Oversees The Class Fund Chair program and other peer-to-peer fundraising initiatives to enhance dollars and participation in The Williamson Fund.
- With the Annual Gifts Officer, Stewardship & Events Officer and other professional staff (Major Gifts, Grants Officers) create an annual plan, including metrics, to measure the progress, efficiency and growth of The Williamson Fund and major gifts, with an eye toward increased alumni participation. Also, develop a multi-year plan which includes new leadership level names, and recognition, with an eye to enhance leadership giving ($1k or more) to The Williamson Fund. Manage a portfolio of at least twenty donors with capacity of $5K annually or more.
- Working with the advancement operations and the major gifts team, devise consistent departmental metrics that complements a moves management system for overall cultivation and solicitation of donors and prospects. Oversee the area of research and ensure good linkage between the work of this person and the activity of the major gifts team.
- Oversee the planning and implementation of the annual calendar of events, publications schedule, mailings and other stewardship materials.
- Manage the advancement operations area by supervising the database manager to ensure the integrity and health of the college’s database, and set policies on database use and information storage after consultation with colleagues. Ensure that the Advancement Operations team maintains and follows written procedures on Advancement policies including: College’s gift acceptance policies (following CASE gift acknowledgement policies); database training; reports generated for advancement for various customers; and prospect research and management procedures.
- Analyze data as part of a larger strategy to identify potential giving, growth, and departmental effectiveness. Assist other divisions within advancement to develop and monitor their own metrics as needed.
- Conduct annual performance evaluations and semi-annual conversations with all direct reports.
- Other duties as assigned.
- Bachelor’s degree is required. Advanced degree preferred.
- Minimum of five (5) years of progressively responsible management experience in a not-for-profit environment preferred. Higher Education experience is a plus. CFRE is desirable.
- Familiarity and experience with computer programs that support the Advancement Department including Microsoft Office programs, Raiser’s Edge and PG Calc.
- Exceptional leadership qualities and an open, creative problem-solving approach, and strong orientation toward teams and collaboration, with an understanding of using metrics to motivate and track good work and program progress.
- Proven track record in non-profit constituent relations, operations, stewardship and communications areas with capacity to serve as a key leader in the execution of a comprehensive campaign from and logistical and internal relations standpoint.
- Skilled in thoughtful and consistent presentation of accurate information.
- A clear understanding and appreciation of the mission of Williamson and its historical reliance on philanthropy.
- Strong communication skills as well as the ability to clearly, confidently, enthusiastically, and compellingly project the college’s vision and goals.
- Customer service orientation.
- Strategic and analytical in nature.
- Ability to persuade and influence others.
- Ability to use independent judgment and to perform tasks on own initiative, many of which have no precedent.
- Able to develop and refine reports for high-level decision makers, including the President of the college and the Board of Trustees.
- Expertise in strategic talent management.
- Able to hire, train, and manage highly-skilled colleagues. Knowledge of and experience in human resource best practices preferred.
- Familiarity with CASE and NACUBO gift reporting, donor relations, and campaign operations standards required.
The AVP shall demonstrate effective ways of working with others, a positive attitude and self-image and the courage to take risks while working to achieve stated annual goals. This individual must have high aspirations and the willingness to develop and grow a team as well as him/herself professionally. An enthusiasm for the mission of Williamson in particular is essential.
To perform the job successfully, the candidate should demonstrate the following competencies to perform the essential functions of this position:
- Ability to think critically, strategically, and creatively about the tasks and progress of the advancement program; and ability to analyze both quantitative and qualitative information in order to assist in assessing the success of the program.
- Attendance and Dependability: The employee can be depended on to report to work at the schedule time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
- Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the college.
- Interpersonal Skills: The employee maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. Has prior management experience.
- Planning/Organizing: The employee prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
- Quality Control: The employee demonstrates accuracy and thoroughness, and monitors own work to ensure quality.
- Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the college. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.
- Solid skills in operational, stewardship and communications as well as both personnel and time management.
- Participate in and/or run essential meetings,
- Provide leadership in support of departmental priority projects as needed on an ongoing basis
- Serve in a leadership role to help ensure management by deadlines in the areas of stewardship, communications and campaign/advancement operations.
Familiarity with technology and ability to navigate data bases and new programs.
Email cover letter, resume, and contact information for three references to:
Arlene A. Snyder, CFRE
Vice President for Institutional Advancement